Important Issues

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The following points should be considered during the application:

 

  • The project team (executive, researcher, consultant and foreign researcher/consultant) must be registered in the TUBITAK - Researcher Information System (ARBIS) Database and their records must be up-to-date,
  • The PI and researchers (excluding researchers from abroad) must reside within the borders of the Republic of Turkey (A foreign national can take part in the project as a PI/researcher, if he/she provides that he/she works in an institution/organization within the borders of Turkey.)
  • The PI and researchers should not exceed the "Limits for Taking Part in Projects".
  • Non-governmental organizations (foundations, associations, etc.), trade unions, chambers and commodity exchanges and their economic enterprises, cooperatives, unions, sole proprietorships and ordinary partnerships, shall not apply.
  • Not applying for more than one project to the same program in the same period as the PI.
  • Not applying for more than one program in the same period with the same project proposal (If more than one application is made, the first application will be considered, the other project application will not be evaluated and will be returned),
  • Textual expressions in the project proposal should not contain textual similarity with the texts of the project proposals that previously submitted to TÜBİTAK (including the projects that are ongoing or have been completed),
  • Project team members should have no project proposals with same/similar content submitted to TUBITAK or a different institution/organization that are ongoing or completed.
  • If the project proposal is submitted to TUBITAK and after the evaluations the proposals had insufficient scores two times, the same project proposal should not be submitted for the third time.
  • The application form should be downloaded from the web page of the relevant program for the usage of an updated form, all the sections in the form should be filled in completely and in Turkish (*) (except for the English abstract of the application form and references of international publications), the form should contain sufficient information for a scientific evaluation of the project, and should not contain more than 4 pages for the 1st stage, 25 pages for the 2nd stage (excluding “Annex-1 References” (Ek-1 Kaynaklar) and “Annex-2 Budget and Justification” (Ek-2 Bütçe ve Gerekçesi)). The final application form must be uploaded to the Electronic Application System.  
  • The project proposal should be compatible with the criteria of the research projects, and should not be a routine study for data collection/due diligence.
  • The project should not be aimed for building infrastructure,
  • Reference list should be up-to-date, all the studies cited in the project proposal should be associated with the reference list.
  • The project scope should not include field studies abroad (field studies abroad are only supported within the scope of projects to be carried out in the field of social and human sciences, according to the framework in the relevant legislation article.),
  • The appropriate and up-to-date version of the "Annex-2 Budget and Justification” form should be filled in which can be downloaded from TUBITAK web site, the financial amounts within the “General Budget Tables” (Genel Bütçe Tablosu) should be coherent with the forms of detailed budget tables.  
  • The funding amount requested from TUBITAK should not exceed the specific upper limit determined for the “1003 Program” (the funding amounts specified in the “General Budget Tables” which is a part of “Annex-2 Budget and Justification” form should not be different than the requested funding amounts submitted during the online application).
  • Detailed technical specifications regarding the requested machinery-equipment and service procurement expenses should be included in the "Annex-2 Budget and Justification" and a detailed list for consumables should be prepared that allows the evaluation of the consumable requirements in the project,
  • Domestic / international travel expenses to be made for project activities (excluding field studies) should not exceed the support upper limit determined for the relevant program,
  • If the project proposal was previously submitted to TUBITAK and was not found eligible as a result of panel evaluation, “Project Proposal Change Notification Form” (Proje Önerisi Değişiklik Bildirim Formu) should be filled in according to the changes and corrections specified in the previous panel report. The template of this form is automatically created by the system in line with the information entered in the Electronic Application System.
  • Project team members should enter the complete information of projects into the Project Application System which are ongoing or completed or applied for support of TÜBİTAK, universities or any other institutions/organizations ("Annex-3 Other Projects of the Project Team" (EK-3 Proje Ekibinin Diğer Projeleri) form is automatically created by the system in line with the information entered in the Electronic Application System).
  • The application process steps in the Electronic Application System should be completed by the due date, applicants should be sure that the uploaded files are the correct documents, and they are not damaged. 
  • E-signature process should be completed by the due date (People listed below should have a qualified electronic certificate: Members of the project team -PI, researcher, consultant-, intellectual right holders other than the project team, all executive or partner institution/organization officials, and also people who had property rights in the previously submitted and rejected/returned proposals but not included in the recent proposal with same/similar content -  for signing the intellectual property rights waiver form if necessary - )
  • Below mentioned personnel should sign the documents as the Establishment Authority;
    • For universities and subordinated hospitals/institutions; Rector or the Vice-Chancellor authorized by him,
    • For hospitals with affiliation agreements with universities; Hospital Manager, Chief Physician or the Deputy Chief Physician authorized by him, free of the location of staff,
    • For non-university research centers/institutes; Headquarter President/Institute Manager,
    • For non-university hospitals; Hospital Manager, Chief Physician or the Deputy Chief Physician authorized by him,
    • For private institutions; the authorized person to represent the private company in the broadest sense according to the signature circulars and trade registry records
    • For Ministries; the relevant Deputy Minister
    • For the municipalities; The President, the Secretary General or the Deputy Secretary General authorized by him,
    • For the schools affiliated to the Ministry of National Education; Provincial Director of National Education or the Deputy Provincial Director authorized by him,
    • For the central organizations of other public institutions; The General Director or the Deputy General Director/President or Vice President authorized by him,
    • For the provincial organization; The Provincial Director or Deputy Provincial Director authorized by him,
  • It should be determined whether the project requires Ethics Committee Approval Certificate and Legal/Special Permission Document, (Etik Kurul Onay Belgesi Bilgi Notu, Yasal/Özel İzin Belgesi Bilgi Notu)
  • If the project team includes a PI/researcher/consultant from TUBITAK Headquarter/Institutes, it is required to get permission from the TUBITAK President for the said personnel. During the application process, date and number information of the "Presidential Approval Letter" should be entered in the relevant field in the electronic application system, and the project should be medium or large scaled, not small scaled,
  • In case of medium and large-scale projects includes subprojects, the main and sub-projects should be carried out in different institutions/organizations or in different faculties/institutes/technical schools of the same institution/organization.

 

IMPORTANT: Please click here for important issues to be considered within the scope of the 1003 Program.

 

 

(*) It is possible for foreign nationals to fill in the Application Form and its annexes in English; however, the language to be used in the Application Form and the language of the Progress Reports and Final Reports which are the outputs of the monitoring process should be the same.