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Method of Application

• To be able to submit the online application form to TÜBİTAK, the candidate must first create a profile on the platform in the TÜBİTAK Researcher Information System (ARBIS) that is available at ARBİS.

• The information of the researchers in the Researcher Information System (ARBIS) to apply for the programme and the academic advisor(s) in Türkiye must be up-to-date before applying online.

• Applications are submitted online via the TÜBİTAK online application system through e-bideb within the dates indicated in the call announcement.

• During the application stage, it is sufficient to upload the documents into the application system and they are not required to be delivered to BIDEB by email or post.

• Documents to be uploaded to the application system must be in English. Documents prepared in other languages must be accompanied by their certified English translations.

• Within the application period, the application can be withdrawn from the online system.  After the application period is over, a signed petition stating the application year and period for withdrawal process in the evaluation stage should be sent to BIDEB. An update will be made after the petition reaches to BIDEB.

• A guide containing important principles and rules regarding the use of Generative Artificial Intelligence (GenAI) has been prepared in order to protect research integrity, data privacy, and the transparency of processes in TÜBİTAK support processes. It is of great importance that you carefully review the “Guide on the Responsible and Trustworthy Use of Generative Artificial Intelligence in Support Processes” before starting the application and research processes.

Application Documents

It is mandatory to upload the documents listed below to the application system, during the online application period. Templates for these documents are available for download.

• Acceptance letter of the candidate's chosen host institute in Türkiye signed by the Head of the institute. (Without preliminary acceptance, the application will not be considered for selection);*

• Scanned copy of the identity and visa sections of the passport;

• English proficiency certificate. ** 

Additional documents specific to doctoral students:

• The official/notarized copy of the Master degree’s certificate;

• The official Registration & No Objection Certificate indicating that the candidate is registered as a PhD student abroad and that he/she is successful in PhD proficiency exam/being an advanced stage of their PhD research is taken in the last three months before the application date.

Additional documents specific to postdoctoral researchers

• The official/notarized copy of PhD diploma. If the diploma of the applicant is not ready, a temporary graduation certificate or an official letter on the applicant’s graduation can be accepted;

• Supporting statement from the head/director of the applicant’s current employer on official headed paper to prove that you are employed there and will be given leave, if granted the award.

* The acceptance letter must be written on the letterhead of the inviting institution and signed by the highest authority of the Host Institute in Türkiye. The maximum number of academic advisors in Türkiye can be 2 (two).

**If the medium of education was not English: provide evidence in English, e.g. standardized test card (TOEFL, IELTS etc.) or a home university-issued letter certifying the knowledge of the language. If medium of education was English, please write a brief statement indicating what type of education was in English, e.g. high school, BSc or MSc degrees. This statement must be signed and dated by the applicant.

The applications are evaluated in two phases.

Preliminary Assessment

Application documents are checked during a preliminary assessment. Applications which do not fulfil the requirements or are lacking any requested documents, missing documentation in the requested format or are not submitted  within the application period,  or submitted by fax or e-mail will be  returned without being subjected to scientific evaluation.

Scientific Evaluation

Evaluation is based solely on documents uploaded to the application system. For this reason, the documentation for each requirement must be uploaded to the system in clear and determined context. (Documents which only contain links of web pages will not be considered.)

The results of the evaluation are determined by Group Executive Committee and submitted to the Presidency. The applications which will be supported and the amount of the support will be  finalized by the approval of the TÜBİTAK Presidency.

A scientific evaluation is carried out by expert panelists/consultants based on the evaluation criteria.

• Excellence
  The Quality and credibility of the research/innovation project; level of novelty, inter/multidisciplinary aspects.
  The Quality and appropriateness of the training and of the two-way transfer of knowledge between the researcher and the host.
  The scientific competence of the academic advisor(s) in Türkiye and the integration of the researcher with the institution/organization in which the research will be conducted.

• Implementation
  Consistent and effective methodology and work plan: Work packages, Success Criteria.
  Compliance of project management structure and monitoring processes including risk management.
  Appropriateness of the infrastructure of the institution/organization to which the research will be conducted.

• Impact
  Widespread impact of project outputs.
  Quality of delivery of project activities to different target groups.
  Effects on career development of young researcher.
  Effects on the World Association of Industrial and Technological Research Organizations (WAITRO). 

Evaluation is based solely on documents uploaded to the application system. For this reason, the documentation for each requirement must be uploaded to the system in clear and determined context. Documents which only contain links of web pages will not be considered.

The fellow is obliged to initiate the research and fellowship within 12 months of the date of the award letter. The status of the fellows who cannot start their research due to health, natural disaster and similar force majeure and other reasons can be evaluated by GYK and the fellowship initiation period can be deferred up to 6 months at the most. A fellow who does not begin his/her research within 12 months without the decision of the GYK cannot claim any rights on the fellowship.

Required Documents to Initiate the Fellowship

• Letter of Commitment signed by the researcher and the academic advisor(s) at the host institution in which the research will be carried out and

• If the research requires, an Ethics Committee Approval from any relevant Ethics Committee should be submitted to BİDEB. 

After the submission of the above-mentioned documents to BİDEB, support payments of the fellow will be initiated based on the starting date of the research. The start date of the research must be the first day of the month in which the research will start.

General Provisions

• Notifications are generally made electronically by TÜBİTAK BİDEB. For this reason, it is necessary to provide an electronic address suitable for notification and to keep the contact information up to date.

• Selected candidates will be sent an official award letter signed by TÜBİTAK-BİDEB. The fellow is obliged to initiate the research and fellowship within 12 months of the date of the award letter. The status of the fellows who cannot start their research due to health, natural disaster and similar force majeure and other reasons can be evaluated by GYK and the fellowship initiation period can be deferred up to 6 months at the most. A fellow who does not begin his/her research within 12 months without the decision of the GYK cannot claim any rights on the fellowship.

• The fellow is obliged to report all kinds of fellowship or financial support, which are received from another institution in Türkiye during the fellowship period to BİDEB within 15 days from the starting date of the support. If the fellow has some financial support received from another institution, the amount of the support within the scope of this programme might be separately determined by the GYK.

• The fellows have to maintain their research studies full-time during the fellowship period. The fellow is obliged to inform TÜBİTAK about any short or long-term visits away from the host institution and the duration of such visits within 10 days of the occurrence causing the time away. Duration of time away for less than 15 days per year shall not interrupt the fellowship payment. For any durations longer than 15 days GYK and the Presidency may consider temporary suspension, repeal or cancelation of the fellowship. In such a scenario, any stipend paid for this period will have to be returned to BİDEB by the fellow.

• Those who receive fellowship within the scope of this programme cannot receive project incentive bonus (PTI), fees, royalties, and similar financial support from other projects supported by TÜBİTAK at the same time.
  In the case of those who receive or are eligible to receive fellowship from other programmes of TÜBİTAK, this situation should be reported to TÜBİTAK in writing by the fellow. If otherwise determined, the fellow is obliged to pay back the entire fellowship amount to BİDEB along with the legal interest.

• In case of non-compliance with the obligations, action is taken in accordance with the provisions of this Call Announcement and the Letter of Commitment. 

• A guide containing important principles and rules regarding the use of Generative Artificial Intelligence (GenAI) has been prepared in order to protect research integrity, data privacy, and the transparency of processes in TÜBİTAK support processes. It is of great importance that you carefully review the “Guide on the Responsible and Trustworthy Use of Generative Artificial Intelligence in Support Processes” before starting the application and research processes.

Progress and Final Reports

• In relation to their research, the fellows should upload progress and final reports to the online monitoring system on the dates specified by TÜBİTAK. It is sufficient to upload the reports to the online monitoring system and it is not required to deliver them to BİDEB by post.

• A progress report is not requested from the fellows whose support periods are less than 10 months, and it is sufficient for them to upload their final reports to the online monitoring system on the dates specified by TÜBİTAK. Fellows whose support period is determined as 10 months and more are required to upload progress report(s) every 6 months following the start date of their research and a final report within 2 months of the end date of their research.

• Progress reports can be uploaded to the online monitoring system no more than 10 days after the submission dates specified by TÜBİTAK. In case of any delay of the submission of progress reports, the fellowship payments will not be paid and the fellow will be given an additional period of 2 months. The fellowship payments of the fellows who submit their progress reports within the given time period will continue where they left off. The support given to the fellows who do not submit their progress reports to BİDEB within 2 months without relying on force majeure reasons may be repealed or canceled with the decision of the Group Executive Committee (GYK) and the approval of the Presidency.

• If the final report is not uploaded to the online monitoring system within 2 months following the research end date, the fellow can request additional time with a reasoned and signed petition. If the request is considered appropriate by the GYK, additional time may be given for the completion of the report. The fellowship support of the fellow who does not submit their final reports to BİDEB in the additional time given, can be repealed or canceled by the GYK decision and the approval of the Presidency.

• Progress and final reports are evaluated by academic experts to be assigned by BİDEB. Reports that are not sufficient as a result of the evaluation are requested to be revised within 2 months. The support of the fellow who does not send the necessary revisions within the given time period or whose revised reports are not accepted can be repealed or canceled by the decision of the GYK and with the approval of the Presidency. 

• TÜBİTAK support must be stated in the publications within the scope of the programme and, if available, the publication should be uploaded to the online monitoring system in addition to the progress and final reports. It is mandatory to indicate TÜBİTAK logo in all kinds of announcements and publications (except for cases that the logo cannot be used due to the applicable legislation such as theses and articles). TÜBİTAK logo must be used in accordance with the forms and standards given on the TÜBİTAK website.

Change of Host Institution, Mentor or Research Title

• In case of a request to change the host institution or the academic advisor(s) in Türkiye, the fellow should apply to BİDEB  submitting the following documents:
  Request Form to Change of Host Institution/Academic Advisor(s). The fellow and the current, and the new academic advisor(s) in Türkiye must be signed the relevant parts of the form.
  The acceptance letter from the highest authority of the new host institution in which the research will be conducted.

If GYK decision approves the request, the transfer can proceed. Following the approval, the Letter of Commitment of the fellow will be renewed.

• In case the fellow requests to make changes on the research title without changing the research subject to which it is entitled to support, the fellow must apply to BİDEB along with a letter of justification signed by the fellow and the academic advisor(s) in Türkiye. With the GYK approval, the research title can be changed.

Fellowship Extension, Suspension and Early Cessation

• It is essential for the fellows to complete his/her research successfully within the fellowship period assigned by TÜBİTAK. If fellows, who are supported for less than the maximum support period wish to extend their fellowship, they should deliver the following documents to BİDEB 2 months before the end date of the fellowship period:
  Request Form for Fellowship Extension. The form must include the summary of the research carried out by the fellow during the period of support and justification for the fellowship extension. The form must be signed by both, the fellow and academic advisor(s) in Türkiye.
  A detailed research report on the studies that will be carried out within the requested period. This report should be prepared in the “Progress Report” format in the Application Forms available on the official programme website.

If the request for extension is deemed appropriate by GYK, it will be finalized with the approval of the TÜBİTAK Presidency. The extended period cannot exceed fifty percent of the initially awarded support period of the fellowship

• In the event of a situation requiring the suspension of fellowship based on force majeure, the fellow and the academic advisor(s) in Türkiye must apply to BİDEB with a justification within 20 days from the date of the incident. Fellowship support can be suspended if GYK deems appropriate. The suspension period may be up to 12 months during the support period and no payment will be made to the fellow during this period. Upon request of the fellow and the academic advisor(s) in Türkiye regarding the resumption of the discontinued support, if deemed appropriate by the GYK, the fellowship support will recommence and the suspension period will be added to the fellowship period.

• In the event that no request is submitted by the fellow and the academic advisor(s) in Türkiye for the resumption of support within the suspension time, the support of the fellow can be repealed or canceled by the decision of the GYK and with the approval of the Presidency.

• If the fellow wants to leave the programme earlier than the end date of the fellowship without completing the research, the fellow and academic advisor(s) in Türkiye must apply to BİDEB with appropriate justification. In the case of abandonment of the fellowship without successful completion of the programme the following conditions will apply:
  The fellowship stipend will no longer be paid from the date of abandonment. If a payment was already made, the fellow must refund it.
  The final report that is prepared for research results and outputs obtained until the date the research was stopped must be uploaded to the online monitoring system within 2 months.
  The fellowship support will be repealed or canceled by the decision of the GYK and the approval of the Presidency.
   

• If the fellow completes the research earlier than the end date of the fellowship, the fellow and academic advisor(s) in Türkiye must apply to BİDEB with a justification. In case of early completion of the research the following applies:
  The monthly fellowship payments will not be paid from the date of completion. If a payment was already made, the fellow must refund.
  The support of the fellow is terminated with GYK decision and with the approval of the Presidency, based on the approval of the final report as a result of the monitoring evaluation by scientific experts.

Ethical Rules

• The fellow and the academic advisor(s) in Türkiye must comply with universal scientific research and scientific publishing rules during the conduct of the research. Where necessary, it is obligatory to obtain the Ethics Committee Approval document and the legal permission from the relevant institutions for the research to be done.

• In case of a violation of the above-mentioned rules, legal actions shall be carried out in accordance with the provisions of TÜBİTAK Directive ın Research and Publication Ethics Committee (AYEK).

Other Provisions

• There is no retroactive payment to the fellows who choose to arrive to Türkiye by their own means before the date on the acceptance letter.

• Travel payments and private health insurance costs to Türkiye are covered by the fellow. After the fellowship support is started, the relevant payment documents must be delivered to BİDEB. Travel and private health insurance costs are paid to the fellow within the upper limits set by TÜBITAK.

How to Propose a new COST Action

Proposals for new COST Actions can be submitted to our annual Open Call via e-COST, our dedicated grant management tool. Once the deadline (collection date) has been reached, all applications are evaluated based on clear criteria.

COST Actions are bottom-up and can be on any topic, however they must fulfill certain criteria in order to be approved, such as including researchers from at least seven COST Member countries, half of whom come from our Inclusiveness Target Countries (ITC). 

Following a thorough evaluation and selection process, the decision for funding a proposal is taken by the COST Committee of Senior Officials (CSO) within eight months from the collection date. Successful proposals are approved to become COST Actions and can expect to kick-off within three months after approval.

The Open Call

Participants are invited to submit COST Action proposals contributing to the scientific, technological, economic, cultural or societal knowledge advancement and development of Europe. Multi- and interdisciplinary proposals are encouraged.

The Open Call Action proposal submission, evaluation, selection and approval (SESA) procedure is fully science and technology-driven and will ensure a simple, transparent and competitive proposal evaluation and selection process, reflecting the bottom-up, open and inclusive principles of COST.

Participants planning to submit a proposal for a COST Action will need to refer to the SESA guidelines and the Open Call Announcement on the Documents and Guidelines page.

The shortlist of proposals selected by the Scientific Committee is submitted to the COST Committee of Senior Officials (CSO) for approval.

Proposals are evaluated and selected on a competitive basis, taking into account the available funds for the particular Open Call collection. COST reserves the right to involve observers to assess and provide feedback on the evaluation and selection process.

Yeni Önerilecek Olan bir Aksiyonda Görev Alınması:

COST Aksiyonları COST üyesi 41 ülke ve 1 işbirliği ortağı ülkedeki araştırmacılarca COST kuruluşuna sunulan ve COST tarafından kurulan panellerde değerlendirilen Aksiyon önerileri arasından seçilmektedir. Bir COST Aksiyonunun sunulabilmesi için en az 7 farklı COST üyesi ülkeden gelen araştırmacının (1 Ana Öneren, 6 İkincil Öneren) bir araya gelerek bir Aksiyon önerisinde bulunmaları gerekmektedir. Aksiyon öneri sürecinde söz konusu 7 araştırmacıdan en az 4’ü COST Kapsama Hedef Ülkeleri (Inclusiveness Target Countries)[1] arasından gelmelidir. Bu oran toplam öneren sayısına göre değişiklik göstermektedir. (Öneren farklı ülke sayısının yarısı) Aksiyon onaylanıp yürürlüğe girdikten sonra bu oranın devam ettirilmesine gerek bulunmamaktadır. Türkiye’deki üniversite, kamu ve özel sektörde tam zamanlı çalışmakta olan tüm araştırmacılarımızın COST üyesi ülke vatandaşı olmalarından doğan hakları gereği bir Aksiyonun Ana Önereni (Main Proposer) ve İkincil Önereni (Secondary Proposer) olma şansları bulunmaktadır. İkincil öneren statüsünde bir COST Aksiyonuna eklenecek olan araştırmacıların https://e-services.cost.eu/ sistemi üzerinden bir hesap oluşturmaları gerekmektedir. Ana Öneren, İkincil Önerenleri sisteme kayıtlı e-postaları ile Aksiyon önerisine eklemektedir. 

Number of COST Members Minimum number of ITC

a. Main Proposer (Ana Öneren) Statsünde Aksiyon Önerilmesi:

Herhangi bir üniversitede, kamuda veya özel sektörde tam zamanlı çalışan Türk araştırmacıların COST üyesi ülke vatandaşı olmaları sebebiyle bir Aksiyon önerisi sunma hakları bulunmaktadır. Bunun için  https://e-services.cost.eu/ adresinden COST elektronik sitemine kayıt olmaları ve Aksiyon önerisi elektronik sistemi üzerinden önerilerini gerçekleştirmeleri yeterlidir. Bir Aksiyon önerisinde en az 7 farklı COST üyesi ülkeden gelen bilim insanının bulunması ve bu 7 kişinin de en az 4’ünün COST kapsama hedef ülkeleri arasında yer alması gerekmektedir. Her bir Aksiyon önerisinde temsil edilen farklı COST üyesi ülke sayısının en az yarısı COST Kapsama Hedef Ülkeleri arasından seçilmek zorundadır.

Aksiyon önerileri COST’un belirlediği dış hakemler ve sonrasında yine COST tarafından kurulan değerlendirme panellerinde değerlendirildikten sonra COST Üst Düzey Temsilciler Komitesi (Committee of Senior Officials-CSO) tarafından onaylanarak yürürlüğe girmektedir. Her üye ülkenin bir CSO üyesi bulunmaktadır.

Yeni Bir COST Aksiyonu Önerisinde Bulunmak için;

1. COST’un http://www.cost.eu/participate/open_call adresli web sayfasından, COST’ un yeni aksiyon önerileri için yılda iki kez yaptığı açık çağrı (open call) duyurusu takip edilmelidir. COST’ un ilgili web sayfasında COST’ a yeni bir aksiyon önerme koşulları, başvuru şekli ve değerlendirmelere ilişkin ayrıntılı bilgiler yer almaktadır. 
    

2. Bu çerçevede, tek aşamalı başvuru için en az 7 farklı COST üyesi ülkeden araştırmacılar bir araya gelerek  (biri ana öneri sahibi-main proposer, diğerleri ikincil öneri sahibi-secondary proposar) yeni bir COST aksiyonu önerisinde bulunmalıdır. Başvurular on-line olarak Brüksel’deki COST Ofise yapılmaktadır. Değerlendirme süreci COST tarafından gerçekleştirilmektedir. 
    

3. Tek aşamalı başvuru süreci kapsamında maksimum 15 sayfalık öneri hazırlanmaktadır. 
    

4. Öneriler  en az 3 bağımsız Dış Danışman tarafından uzaktan değerlendirilmekte ve raporlanmaktadır. 
    

5. Eşiği geçen öneriler, her üye ülkeden atanan uzmanlardan oluşan havuzdan seçilen Panelistlerce (Review Panel) sıralanmakta ve raporlanmaktadır. 
    

6. Her ülkenin birer temsilcisinden oluşan Bilimsel Komite tarafından, Review Panel tarafından oluşturulan liste içinden, en iyi öneriler belirlenmektedir. 
    

7. Seçilen öneriler COST ÜST Düzey Temsilciler Komitesi (Committee of Senior Officials-CSO) tarafından onaylanmaktadır.

COST Kuruluşu tarafından hazırlanan ve COST Aksiyon önerisi için başvuru, değerlendirme, seçim ve onay süreçlerini ayrıntılı şekilde açıklayan SESA (Submission, Evaluation, Selection, Approval) kitapçığını indirmek için tıklayınız. Çıkan sayfada "Documents for the Open Call" kısmında ilgili dokümanı görebilirsiniz.  

b. Secondary Proposer (İkincil Öneren) Statüsünde Görev Alınması:

COST kuralları gereği herhangi bir kurumsal bağlılığı bulunan (Herhangi bir üniversite, kamu veya özel sektörde tam zamanlı olarak çalışan/üniversitede eğitim gören/araştırma kuruluşunda doktora sonrası araştırmacı yapan kişiler gibi) araştırmacıların öneri sürecinde olan bir COST Aksiyonu içerisinde ikincil öneri sahibi olarak görev alması mümkündür. 

Türk araştırmacıların bir Aksiyonda ikincil öneren statüsünde yer alabilmeleri için https://e-services.cost.eu/  adresi üzerinden COST’un elektronik sistemine kayıt yaptırmaları gerekmektedir. Ana öneri sahibi Aksiyon önerisini gerçekleştirirken kayıtlı COST hesabı üzerinden Türk araştırmacıyı ekleyecektir.